FAQ

Us

So are you guys just a middle man?

No!  Unlike other booking agencies, we produce, own and/or manage 90% of the entertainment on our website exclusively.  That means, you are working directly with the source.  In addition to that, we are a full scale booking agency and production company with affiliates all over the country and can book you anything you need for your event.

Besides bands, what do you guys offer?

We are a full scale production and entertainment company.  In addition to our world class bands, we offer entertainment of all kinds, audio/visual services, production and planning.  We have produced events for some of the largest companies in the world, all over the world.

Booking a Band

How much does it cost?

Several factors affect the price including the specific entertainment or band, location, production, etc.  We have provided everything from inexpensive combos for small events to entertainment and production for huge conventions in large arenas around the world.  Contact us, letting us know what you are interested in and we will give a prompt quote.

How much is the deposit

For most of our entertainment, a 50%, non-refundable deposit if required to reserve the act.

How do I book a Band

After deciding what you want, we will send you an agreement to sign that outlines the details of your event.  Once we get that agreement signed and a deposit, we will reserve the entertainment for your event.

How early should I book a band

Many of our bands book up to a year (or sometimes more) in advance; however, we are good at accommodating last minute events  with short notice.  We recommend booking the band as soon as possible.  While other vendors (like flowers, catering, etc) can do multiple events in a night, each band can typically only schedule out once per night.  Once a band is booked, they become unavailable.  The sooner you book, the higher chance you will have of getting the band you want

Do I need to provide hotel accommodations?

It depends on where your event is and when it ends.  If the band is traveling a far distance, than hotels would need to be provided or an additional travel fee can be paid and we can take care of them.

How will I know what band is right for my event?

One of our professional sales staff will help you every step of the way, from presenting options that would best fit your event to walking you through the booking process.  We know it can be stressful to put on an event.  Our job is to ease your burden and make the entertainment the easiest part of the event for you!

Preparing for Your Event

What technical requirements do I need to have?

This depends on the entertainment.  Power – Most larger bands require approximately six 20 amp circuit breakers located within 50 feet of the stage or performance area.  For smaller bands and combos, one power outlet may be sufficient.  Some acoustic groups require no power.  Stage of floor space – This also depends on the size of the band and the amount of sound equipment needed.  Larger bands require 20 x0 24 feet.  Smaller bands require less.  Outdoor Covering – For outdoor events, a canopy of some other covering is usually required.  This is to protect the instruments from the sun and weather

Can Utah Live Bands take care of the technical requirements?

Yes!  We can provide stages, power, tents, dance floors, decor and anything needed for any of our acts.

Can I make a song request?

Yes.  We love to accommodate requests.  If the request is not in the band or performers repertoire it is up to the individual band leader to determine whether the request can be learned.  To ensure requests are played or learned, give us plenty of notice.

Can I pick all the songs the band plays?

Yes, we are happy to work with you and to cater to your specific event; however, consider this:  A mediocre band can play tunes from a list all night.  A great band has a good feel for the crowd.  They know what kinds of tunes a particular crowd is dancing to and will build the energy up throughout the night.  It always works best if you let the band leader determine the order of the tunes so he/she can do that effectively.  At Utah Live Bands we pride ourselves on providing only the best and most experienced entertainment available.

What information do you need before the event?

Most of the information we need is included in the contract and we will go over it with you.  It is also very helpful to receive a schedule or timeline of the event (speeches, awards, toasts etc,) directions, parking and loading information.  For weddings, first dance and other dance requests should be given to us with plenty of notice.  There may also be some specific items needed based on the band you book.  For example, if you book a jazz quartet with a piano player, we will need to know if there is an available piano or if we need to bring a keyboard.  For aerial acts, we will need to know the rigging options and details of the venue or, we will need to bring portable rigging.  

 

How long does it take to set up?

We like (and some bands require) access to the venue at least 4 hours prior to the performance.   For large productions where we are providing A/V, we may need to set up the day before.  The smaller the entertainment, the less this is an issue.  Some of our small combos can be set up in 30 minutes or less.  Mediocre entertainment agencies often cut it too close with this aspect of the event and end up rushing around or worse, delay the start time.  We want to be prepared so the entertainment goes as smoothly as possible and to allow time to accommodate any potential issues that arise